Checklist for Disclosure for Property

This is a checklist our office uses for determining documents needed for
cases involving property issues.  You may not need all of these documents or you may need more documents than just this – consider this list a starting point. 
This will particularly be true if your cases involves a business, which will
require additional documentation.

Asset /

Document/Information required


Land and real property

schedule of all land and real property owned,
including original cost and date of purchase


deeds of ownership


real estate appraisals at or near the valuation date


tax values, including undepreciated capital cost of
buildings, and adjusted cost bases for the land and building

General household items

a listing of items


appraisals, if obtained


receipts from original purchases

Savings and savings plans

confirmation of the client’s
income and draw from, and capital in, the partnership for the years 2000,
2001 and 2002


pension plans should have appraised value as provided
by an actuary


pension plan document/agreement


schedule of public stock and other securities owned
at the valuation date, including the number of shares, valuation date
price per share and original cost per share


statement of account from relevant financial
institution/brokerage, or copy of document from the company evidencing the
spouse’s ownership of the security at the valuation date


option agreements or other relevant agreements


share of bond certificates (or comparable documents)

Life and disability insurance

copies of insurance policies


statement from the insurance company outlining
relevant policy details (i.e., type of policy, beneficiary, face value,
cash surrender value), etc.

Accounts or loans receivable

details of terms of repayment, applicable interest
rates if interest-bearing, types of securities pledged


lending documents


status of loans (i.e., are they in arrears of


correspondence, confirmation or other acknowledgement
from debtors


details regarding the financial health of
companies/debtors to assess ability to pay


financial statements of companies with the
correspondence shareholder loans receivable/payable

Other property

regarding trust interests: trust documents and trust
financial statements


air miles point plans, if amount accumulated is


employment contracts setting out any termination
payment entitlements or deferred profit sharing plans


regarding tax shelters: tax shelter prospectuses or
investment documents


regarding gold club memberships: confirmation of
equity values from golf clubs


confirmation or correspondence from CCRA as to the
quantum of unused tax credits available to be used in subsequent years (if
significant; for example, donation credits)


other third party documentation as appropriate


letter from your employer stating how much unused
vacation pay, unused sick leave and severance pay you would have received
had he been terminated on the date of separation

Debts and other liabilities

mortgage documents, lending agreement


acknowledgment or confirmation of debts by creditors


credit card statements


personal income tax returns for the year before and
after the valuation date


calculation of contingent tax amounts, including any
relevant assumptions and tax values (may be calculated by a business

Excluded property

gifting agreement, wills, other third party
documentation evidencing an asset’s qualification as an exclusion


other evidence as may be necessary to trace the
amounts gifted to assets now owned (e.g., if gifted funds used to purchase

Assets owned at the date of marriage

ask the client to confirm that he/she did/did not
have any assets at the date of marriage

Gifts / inheritances

ask the client to confirm that during the
relationship, he/she did/did not receive any large gifts or inheritances
from someone other then their spouse


ask the client whether he/she has a copy of his/her
marriage certificate

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