Checklist for Disclosure for Support
This is a checklist our office uses for determining documents needed for cases involving property issues. You may not need all of these documents or you may need more documents than just this - consider this list a starting point. This will particularly be true if your cases involves a business, which will require additional documentation.
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Asset / Liability |
Document/Information required |
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Land and real property |
schedule of all land and real property owned, including original cost and date of purchase |
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deeds of ownership |
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real estate appraisals at or near the valuation date |
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tax values, including undepreciated capital cost of buildings, and adjusted cost bases for the land and building |
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General household items |
a listing of items |
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appraisals, if obtained |
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receipts from original purchases |
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Savings and savings plans |
confirmation of the client’s income and draw from, and capital in, the partnership for the years 2000, 2001 and 2002 |
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pension plans should have appraised value as provided by an actuary |
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pension plan document/agreement |
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Securities |
schedule of public stock and other securities owned at the valuation date, including the number of shares, valuation date price per share and original cost per share |
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statement of account from relevant financial institution/brokerage, or copy of document from the company evidencing the spouse's ownership of the security at the valuation date |
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option agreements or other relevant agreements |
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share of bond certificates (or comparable documents) |
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Life and disability insurance |
copies of insurance policies |
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statement from the insurance company outlining relevant policy details (i.e., type of policy, beneficiary, face value, cash surrender value), etc. |
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Accounts or loans receivable |
details of terms of repayment, applicable interest rates if interest-bearing, types of securities pledged |
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lending documents |
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status of loans (i.e., are they in arrears of current?) |
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correspondence, confirmation or other acknowledgement from debtors |
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details regarding the financial health of companies/debtors to assess ability to pay |
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financial statements of companies with the correspondence shareholder loans receivable/payable |
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Other property |
regarding trust interests: trust documents and trust financial statements |
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air miles point plans, if amount accumulated is significant |
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employment contracts setting out any termination payment entitlements or deferred profit sharing plans |
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regarding tax shelters: tax shelter prospectuses or investment documents |
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regarding gold club memberships: confirmation of equity values from golf clubs |
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confirmation or correspondence from CCRA as to the quantum of unused tax credits available to be used in subsequent years (if significant; for example, donation credits) |
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other third party documentation as appropriate |
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letter from your employer stating how much unused vacation pay, unused sick leave and severance pay you would have received had he been terminated on the date of separation |
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Debts and other liabilities |
mortgage documents, lending agreement |
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acknowledgment or confirmation of debts by creditors |
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credit card statements |
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personal income tax returns for the year before and after the valuation date |
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calculation of contingent tax amounts, including any relevant assumptions and tax values (may be calculated by a business valuator) |
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Excluded property |
gifting agreement, wills, other third party documentation evidencing an asset's qualification as an exclusion |
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other evidence as may be necessary to trace the amounts gifted to assets now owned (e.g., if gifted funds used to purchase stock) |
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Assets owned at the date of marriage |
ask the client to confirm that he/she did/did not have any assets at the date of marriage |
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Gifts / inheritances |
ask the client to confirm that during the relationship, he/she did/did not receive any large gifts or inheritances from someone other then their spouse |
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Other |
ask the client whether he/she has a copy of his/her marriage certificate |
